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How do you move offices? How to Project Manage a Successful Office Relocation

Moving your office is a complex task that requires careful planning. Even a small error can be costly for SME’s and can have a significant impact on their bottom line. It is important to break down the tasks involved in moving offices. This will allow you to plan each step clearly and efficiently.
If you have been given the task of project manager for a upcoming office relocation, take some time to relax and follow these top tips on how we manage and execute a successful office moving.
It’s easy to map it out
For a small move, it will take you at most three months. For a medium-sized office, it will take six to eight months. It is important to begin preparations as soon as possible. It will be easier to remember the details and reduce the chance of them being overlooked. It is important to keep track of all the essential information such as the budget, moving date, and where you are moving to. Your manager must sign this off in writing to ensure that the project goals are clear and that you have the details for reference.
So that you can plan the layout and seating arrangements for your new office, ask for a floor plan. It is a good idea also to have a plan of your current office space so you can compare them. This will allow you to identify areas that are not working in the current office space and help you plan for your future office.
Call the Calvary, APEarly
Professional removals companies that have experience in office moves are required for a move this large. John Watson, Abels’ Managing Director UK Services, advises that you contact at least three companies that have been accredited and approved by British Association of Movers. Abels specializes in international and domestic removals. “Visiting their premises unannounced will give you an idea of how they will handle your move. He adds that tatty trucks and warehouses often reflect shoddy work practices. This should be done as soon as possible. It is important to take the time to find a reputable moving company. This will ensure that you receive sound professional advice and support throughout your move, and minimize the chance of making mistakes.
Rally the Troops
Some people are resistant to change, so it can be difficult to get everyone on board for the big move. It is important that the team has a positive attitude about the move. As project manager, it is your responsibility to set the example and spark excitement. It is a great way to reduce anxiety and stress around the move by keeping the team informed through team meetings. It is important to emphasize how the move will directly benefit them as individuals. This will keep them motivated and ensure they understand what to expect during and after the move.
Create a Contact List
Even the most organized project manager can get distracted by all the tasks involved in moving. They forget to create a contact listing. It is a good idea for another member of your team to take on this task. They should ask them to ensure that everyone you do business with, suppliers and clients, knows that you are moving. Suppliers and clients will appreciate this gesture and warn if there are disruptions to their services on the day of your move.
Software for Project Management
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