In recent years, the very concept of project management has experienced a revival. Companies can now identify the best ways to conduct their internal operations with new technology.
Technology, however, can only do so much. Success will ultimately depend on the people who are at the front lines of the operation and the strategies they use.
According to PMI’s 2017 Pulse Of The Profession report, $97 million of every $1 billion in U.S. investment is lost due to poor project management performance.
Although it sounds high, this is actually a 25% drop from last year.
Proven project management techniques can help you regain control
Although the business landscape is constantly changing, there are many strategies that have helped brands and organizations achieve success over the years. Let’s take a look at four of the most important.
1. Transparent planning
Transparency at work is not a new concept. It seems that its importance has been emphasized more recently. Although many project managers are aware of the benefits, it is difficult to find the right balance. How deep should you go?
George S. Patton, a well-respected U.S. Army General, suggested that managers shouldn’t try to tell everyone how to do it.
“Never tell people how things should be done.” He said, “Tell them what to do and they will surprise your with their ingenuity.”
Another great Patton Project Management quote is “If everyone thinks alike, then nobody is thinking.”
Transparency within your organization should not be about micromanaging, but keeping everyone on the same page.
My own experience has shown me that excessive micromanagement can lead to a lot of hesitation before making any move. This leads to a lot of wasted time and resources as a result.
Transparency is something that many businesses want to achieve, but it can be difficult to do. Remote workers are becoming more common. A recent survey revealed that 68% of U.S. workers plan to work remotely in future. This could make it more difficult to maintain complete transparency.
Your internal communication must adapt to the changing business landscape. Video conference and webinar tools like ClickMeeting and Livestorm can keep everyone on the same page. You can collaborate on project planning with total transparency thanks to features like whiteboards, presentation decks and screen sharing.
E2M has five employees in San Diego, in addition to the Indian headquartered team. We have a 12-hour difference in time so we use real-time collaboration and online meetings to keep our diverse teams on the same page.
Virtual meeting tools allow you to stay connected with your workers no matter where they are located.
2. Tracking and closely measuring internal progress
You should always look for ways to improve and eliminate bottlenecks when completing tasks successfully. This concept has been proven to be extremely effective over the centuries.
Let’s take Henry Ford’s innovative assembly line as an example.
Project management technology in its earliest days
Every factory action was (and is still) examined under a microscope in order to identify inefficiencies. Every day is an opportunity to increase production. This idea is the foundation of many modern businesses.
To find the weak points, it is important to gauge your team’s output. It will be difficult to have full visibility into task development in 2017, so it is likely that you will need some.