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Perfect Your Project with Corrective, Preventive, and Defective Action

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In project management, you will often hear about corrective, preventive, and defect repair. Because the project life cycle is full of changes, requests, and variances, there will always be them. It doesn’t matter how well you did during the development of project management plans process, it’s normal to have them. You need to be able to handle these issues in order to make your project a success. You can use corrective, preventive, or defect repair.
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How well do you understand the differences between corrective and preventive actions? Are you familiar with the corrective action process? Do you know how to take preventive measures? Corrective action, preventive actions, and defect repair can all be done in the Direct or Manage Project Work process. We will provide examples and details for corrective actions and other terms to better illustrate these concepts in your mind.
For more information about corrective action and other terms, you might also consider taking a PMP course.
How to Perfect Your Project: What is corrective actions?
Let’s start by explaining what the corrective action is. The corrective action is an activity that aligns the performance of the project with the project management plan. You will experience variances in project execution, no matter how well-planned your project plan. Actual results may differ from what was planned. Project constraints are a reality in project management. Budget and time are the two most important constraints. You should finish the project within the budget and schedule. You must take corrective actions to meet project objectives, such as the budget and schedule. You will not be able to meet the objectives.
Let’s say, for example, that you manage a smartphone project. Your project monitoring and control results showed that the project was 10% behind schedule. If there is no new requirement from the customer or an approved change request, the project must be completed within the timeframe.
Only one way to meet the agreed deadline is corrective action. To complete the project on schedule, future tasks must be completed sooner than originally planned. To do this, you can request additional resources for the project and assign them future activities to complete the remaining scope in a shorter amount of time. This is how you take corrective action.

Perfect Your Project: What Is Preventive Action?
Preventive Action is a process that ensures that the future performance of project work is in line with the project management plan. The difference between preventive and corrective actions is that corrective action is based on actual results, while preventive action is based on future expected risks.
Let’s say, for example, that one of your senior engineers might resign within two months. If he does, it will result in a loss in know-how. It will also take time to hand over his tasks and tasks to a new engineering. This will obviously impact the project schedule. This is a risk that has not yet occurred. However, a strategy must be in place to deal with the potential consequences of this risk.
This can be prevented by transferring the knowledge of the senior engineer to other project resources. Also, it is important to document the know-how of the engineer so that the project does not lose its critical competence.

Perfect Your Project: What Is Defect Repair?
Defect Repair refers to the modification of a product or component that is not conforming to specifications. After a product or deliverable has been completed, it must be verified that it meets the requirements. If the product or delivery is not up to standard, it must be reported immediately.

Ferdinand
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What is a WBS? Bill asked a great question about a WBS and how it can be used to plan project scope. Josh, please clarify. I am only at chapter 7, so if you have any questions, please forgive me. So far, it seems like the WBS is different than the schedule. Is this a point you’re making? Or am I misunderstanding it? I thought the WBS was the basis of the schedule. RegardsBill Bill, you are correct. The WBS is separate from the schedule. You should be able to focus only on the deliverables when creating the WBS. This is true regardless of the time. (I hesitate to recommend phase-based deliverables in general but I recognize that some programs may use this structure) I also recommend that you do not use staff roles to organize your work breakdown structure. Next, you break down the deliverables into tasks. The tasks will be what you use to create your schedule. Your schedule will most likely be influenced at least partially by the WBS structure. But not always. My version of a WBS is called a Product Breakdown Structure (PBS) in the PRINCE2 world. When I speak of task decomposition in a Base of Estimate (BOE), they use the same terminology for what they call a WBS. Although we do the same thing, the terminology can be confusing if you try to translate across the pond. I recommend that you never open a scheduling tool without first completing the necessary steps.
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What is a Project Coordinator? Scott was thinking about the role of Project Coordinator recently. He replied to one my Project Management Career Coaching questions with this: Josh, I am currently attending school for Project Management and have really enjoyed your daily emails. I am currently a Manufacturing Supervisor in a small company. After graduation, my goal is to be a full-fledged Project Manager. I was interested in your recent post about changing industries and how you were successful in landing a job as Project Coordinator. I have been looking for a company for some time, but I don’t have any way to get to know the workers. It is a different industry than mine and I don’t have any connections to the company. I discovered that they have two positions available for Project Coordinators. I am trying decide if it’s worth taking the risk and making the move now rather than after I graduate. It is difficult to gain experience in managing small projects in the position I am currently in. It’s a small company, so I have to accept the fact that I can’t advance in my career unless I leave or wait for someone else to retire. I am asking you this question: Do you think that a job as a Project Coordinator is a good starting place for an aspiring Project Manager. Or would you prefer to stay at the same place for another year and gain more experience in employee management? I know you are busy, so I appreciate any advice you can offer me. Scott, thank you for your email! What is the role of a Project Coordinator? Project coordinator roles are not the same in all organizations. This is why I don’t believe it fits into all strategic career paths. It depends on the industry and the organization, but as a general rule, a role in project coordination is a good way to get into project management. It indicates that the organization is mature in managing projects. It will also give you an opportunity to experience the ‘world of managing projects’ in that organization. If my experience is any indication, you’ll be right there. Building Relationships – I discuss how to get connected to people in the industry or company. If you approach it with respect and tact, you can use LinkedIn to reach out to these people. LinkedIn is a great networking tool that can bring you face-to-face connections and allow you to make friends and develop relationships over time. It’s not a quick process, but it’s possible to expect great results. It will take some time. It won’t take forever, but it won’t stop. It’s ongoing. Some people find themselves in small companies and want to go into a larger company. Once you have the experience and knowledge from a larger company, it is sometimes best to stay there. However, if you want to return to a smaller company, you can bring your expertise and help grow it. If I was you, I would interview for the position of Project Coordinator, even if it wasn’t something I wanted to do. This will give you valuable experience in interviewing and allow you to ask great questions about the company’s project management. It can make a huge difference in your chances of getting hired.
Project Failure: We are at It Again Serendipity happens. I replied to a student Inside pmStudent eLearning with what turned to be an article about project success and failure. Shim wrote, “Projects failure rates?” a few days later. The conventional wisdom is wrong! His blog is amazing. I began leaving comments, and it quickly became one of those comments that should be its own post. Chaos I mean the reports that various organizations have on project failure rates. Shim outlined the following in his post:
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Project Failure: We are at It Again Serendipity happens. I replied to a student Inside pmStudent eLearning with what turned to be an article about project success and failure. Shim wrote, “Projects failure rates?” a few days later. The conventional wisdom is wrong! His blog is amazing. I began leaving comments, and it quickly became one of those comments that should be its own post. Chaos I mean the reports that various organizations have on project failure rates. Shim outlined the following in his post:
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