In project management, you will often hear about corrective, preventive, and defect repair. Because the project life cycle is full of changes, requests, and variances, there will always be them. It doesn’t matter how well you did during the development of project management plans process, it’s normal to have them. You need to be able to handle these issues in order to make your project a success. You can use corrective, preventive, or defect repair.
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How well do you understand the differences between corrective and preventive actions? Are you familiar with the corrective action process? Do you know how to take preventive measures? Corrective action, preventive actions, and defect repair can all be done in the Direct or Manage Project Work process. We will provide examples and details for corrective actions and other terms to better illustrate these concepts in your mind.
For more information about corrective action and other terms, you might also consider taking a PMP course.
How to Perfect Your Project: What is corrective actions?
Let’s start by explaining what the corrective action is. The corrective action is an activity that aligns the performance of the project with the project management plan. You will experience variances in project execution, no matter how well-planned your project plan. Actual results may differ from what was planned. Project constraints are a reality in project management. Budget and time are the two most important constraints. You should finish the project within the budget and schedule. You must take corrective actions to meet project objectives, such as the budget and schedule. You will not be able to meet the objectives.
Let’s say, for example, that you manage a smartphone project. Your project monitoring and control results showed that the project was 10% behind schedule. If there is no new requirement from the customer or an approved change request, the project must be completed within the timeframe.
Only one way to meet the agreed deadline is corrective action. To complete the project on schedule, future tasks must be completed sooner than originally planned. To do this, you can request additional resources for the project and assign them future activities to complete the remaining scope in a shorter amount of time. This is how you take corrective action.
Perfect Your Project: What Is Preventive Action?
Preventive Action is a process that ensures that the future performance of project work is in line with the project management plan. The difference between preventive and corrective actions is that corrective action is based on actual results, while preventive action is based on future expected risks.
Let’s say, for example, that one of your senior engineers might resign within two months. If he does, it will result in a loss in know-how. It will also take time to hand over his tasks and tasks to a new engineering. This will obviously impact the project schedule. This is a risk that has not yet occurred. However, a strategy must be in place to deal with the potential consequences of this risk.
This can be prevented by transferring the knowledge of the senior engineer to other project resources. Also, it is important to document the know-how of the engineer so that the project does not lose its critical competence.
Perfect Your Project: What Is Defect Repair?
Defect Repair refers to the modification of a product or component that is not conforming to specifications. After a product or deliverable has been completed, it must be verified that it meets the requirements. If the product or delivery is not up to standard, it must be reported immediately.